Your company data is the foundation of all your billing: it appears in the header of every quote, delivery note, proforma, and invoice you issue. Configuring it correctly from the start saves you from having to correct documents later, since an invoice issued with incorrect tax data requires a corrective invoice to be fixed.
Every sales document must legally identify who issues it. StarNapp takes that information from the company file, so you only have to enter it once and all your documents will be correctly identified.
From your nautical settings, in the company section, complete the following fields:
Legal name: the exact business name that appears in your deed, not the trade name. It is the name that the tax authority expects to see on your invoices.
NIF/CIF: the company's tax identifier.
Tax address: the registered business address, which may be different from your operational address (the workshop or marina).
Phone, email and web: contact details that your customer will see in the document footer. Use the email you normally respond from, so your customers' replies reach the right person.
If your activity is spread across multiple companies (for example, one for the workshop and another for the charter), StarNapp allows you to manage several companies within the same account. Each company has its own tax data, logo, and bank accounts.
The issuing company for each document is determined through the billing series: when you create a series, you'll associate it with one of your companies, and all documents in that series will show their data. So, choosing the correct series when creating a document is all you need to invoice from the correct company.
💡 Recommendation: If you have multiple companies, name your series in a way that makes the company obvious (for example "Workshop Invoices" and "Charter Invoices"). This will help you avoid issuing documents from the wrong company.
Data protection regulations require you to inform your customers about how their personal data is processed. In this field you can add your clause, which will automatically appear on the last page of each document. If you work with an advisory firm, ask them for the exact text adapted to your activity.
The law requires invoices to show the registration data from the Commercial Registry (volume, folio, sheet). You have a specific field to include this information, so your invoices comply with this requirement without having to remember it for each document.
With your company data ready, continue with Billing Series and Numbering to define the format and numbering of your documents.
